Notification MUST be given in writing with at least 48 hours advance notice when possible (special consideration may be given by the Rec Board for bad weather circumstances) via email to the Arena Manager, Rick Dumont, AND cc'd to the following people:
Again, when giving 48 hours notice or more, the notification MUST be in writing via email. Please understand that this is a benefit to your team, as it provides an instant paper trail. If you notify the arena staff in person (verbally) and it gets "lost in the shuffle"; HPMHA may still end up getting billed for unused ice and, in turn, your team will also get billed.
BAD WEATHER CANCELLATION PROCEDURE:
If your team needs to cancel at the last minute due to bad weather, please follow these steps:
1. Call the arena (780) 523-4044 as soon as you can
2. Follow up with an email to ALL the above contacts stating the reasons why the ice was cancelled with short notice.